Teacher Hiring Supprt Center

FAQS

Absent Teacher Reserve FAQ

What determines an ATR teacher's assignments? 
As per the agreement between the United Federation of Teachers (UFT) and the New York City Department of Education (NYCDOE), teachers who are excessed are placed into the Absent Teacher Reserve (ATR). Each week, teachers in the ATR are given assignments to schools within their seniority community school district or high school superintendency. A teacher's seniority district is determined by the district from which they were originally excessed from and teachers may not be assigned to the school they were excessed from and/or previously served as a teacher in the ATR. Please note that high school superintendencies encompass a larger geographic area.

Where can I find my assignment location? 
If you have not received an assignment notification in your NYCDOE email account, you can view your assignment in the Excess Staff Selection System (ESSS) beginning at 2 PM on the Thursday of the week prior to the start date of your assignment. ESSS displays the assignment location, as well as your reporting instructions for the next week's assignment. You can contact the school for more information.

If you have not received an email or do not see your assignment information in ESSS, please call HR Connect at 718-935-4000. 

What if I cannot report to my assigned location? 
You must call the school that you are assigned to and inform them that you will be absent. The contact information for the school should be included in the assignment notification email that went to your Department of Education email address. You can always check for a school's contact information by searching for the school's name/number at http://schools.nyc.gov/schoolsearch/

What if I have been assigned to the school where I was excessed from?
First, verify that it was the school that you were excessed from, or the school you worked at as an ATR in previous years. If so, please call HR Connect at 718-935-4000.

What if I want to stay at my current location for another week? 
You cannot be taken out of your rotation unless you are staffed to a school.

What if my assignment within my seniority district is too far away?
Assignments cannot be changed unless there is an error regarding the district you should have been assigned to. If you feel that this is still an error, please call 718-935-4000.

Where is the location of my paycheck and/or paystub? 
If you have direct deposit, your paycheck will be deposited into your bank account. Your paystub is available for you to print via the Payroll Portal

If you are not enrolled in direct deposit and you receive a paper paycheck, your paychecks and paystubs will be available at our central office at 65 Court Street in Brooklyn.

The City is partnering with seven financial institutions to offer FREE direct deposit banking accounts with features that benefit you. Read more at: http://www.nyc.gov/html/ofe/html/poverty/nycdirectdeposit.shtml 

After you open your checking account (or would like to use your current checking account), you can enroll in direct deposit online. You can also submit a completed Direct Deposit Enrollment form to:

Administrative/Support Payrolls
Attention: EFT Unit
65 Court Street, Room 1003
Brooklyn, New York 11201

You'll need to provide your routing and account numbers to set up direct deposit.

What if I hold more than one license and want to be placed in a vacancy using my other license?
You will be placed in the licensed vacancy you were working under at the time of being excessed.

I have been called for Jury Duty. What do I need to do?

OVERVIEW AND ELIGIBILITY
In order to be granted an absence for jury duty, you must present your jury duty notice/summons to your principal or supervisor prior to the day you need to report to court. To receive full salary for days absent due to jury duty, you must submit any check received for jury duty service (other than carfare) to the NYCDOE. You may wish to make a copy of the check for your records.

APPLYING FOR AN EXCUSED ABSENCE DUE TO JURY DUTY
To request excused absence(s) for jury duty, do the following:

1. Inform your principal or supervisor that you have been summoned for jury duty and submit the jury duty notice to them for their review, if you have not already done so.
 
2. Upon returning to work, obtain an OP 201 Application for Excuse of Absence With Pay As Non-Attendance form. This form can be obtained from your payroll secretary or online:
     a. Go to schools.nyc.gov/Offices/DHR/DHRForms 
     b. Go to the Leaves subheading.
     c. Click Application for leave of absence with pay for teachers.
 
3. Complete sections one and two of the form.
 
4. Attach official documentation certifying the dates of your jury service. This can be a copy of the attendance slip or Juror History Report you received at the conclusion of your jury service.
 
5. Have your principal or supervisor approve the form and sign section three.
 
6. Copy the approved form and supporting documentation for your records.
 
7. Submit the approved form and supporting documentation to your payroll secretary. [Top of Page]


Medical Accommodation FAQ

How do I know I need a medical accommodation? 
According to the ADA Act, you must have a physical or mental impairment that substantially limits a major life activity such as walking, talking, seeing, hearing or caring for one's self. An employee can request a reasonable accommodation in order to assist him/her in performing the essential functions of his/her assignment. Examples of such accommodations are: visual aid equipment, elevator accessibility, assistance in the classroom and no escort duty

What should I do first if I think I require a medical accommodation? 
As a first step, you should informally discuss your accommodation request with the school, CFN, or office administrator.

The informal request was denied by my principal. What do I do next? 
If informal means do not work, you have the right to formally apply for an accommodation through the Medical Administration Office. Here's how:

- Download the Accommodation Request Form (Also known as Personnel Memorandum #4, or OP 51)
- OR Contact HR Connect to request a form: 718-935-4000
Mail form to: 
HR Connect Medical Administration Office
65 Court Street, Room 201
Brooklyn, NY 11201
718-935-4000 (Ph)

Fax form to: 718-935-5371

What happens once my forms are submitted? Your initial request and supporting medical documentation will be reviewed. Additional medical documentation and/or an examination may be requested to determine whether a reasonable accommodation is possible. If further medical information is needed, a request for additional information and/or a medical appointment notice will be mailed to your home. A letter will be mailed to your home address once a final determination to either approve or deny an accommodation request has been made by the physician. A copy of the final determination letter will be placed in your  medical file and also forwarded to your supervisor and the Office of Equal Opportunity.

What happens when the school I am assigned to does not want to honor my approved medical accommodation? 
Contact HR Connect at 718-935-4000 or email atrassignment@schools.nyc.gov to inform us of the school's failure to comply with your approved medical accommodation. The Office of Equal Opportunity (OEO) will then be contacted, and will reach out to the principal of your assigned school.

What happens if my Medical Accommodation Request is denied? 
If your request is denied, under the UFT contract, you are entitled to arbitrate NYCDOE medical decisions relating to fitness for service, leaves of absence and line of duty claims. Contact the Medical Administrative Office for more information.

What kinds of requests might be denied? 
You may only request an accommodation(s) which allows you to perform your job. School schedules cannot be changed to include shorter periods or a later start to the day.

Parking spaces cannot be provided. The parking permits are distributed through your Union Rep and your Principal.  Do not request an accommodation which creates a hardship for your school. This can cause you to be found unfit to perform your job description.

What happens if I am approved, but my workplace cannot accommodate me? 
If you cannot perform the essential functions of your job due to limitations at the workplace and cannot be accommodated, you may apply for a hardship transfer. The hardship transfer application, along with applicable medical documentation, should be submitted by mail to:

HR Connect Medical Administration Office
65 Court Street, Room 201
Brooklyn, NY, 11201

Or, you can fax it to (718) 935-5371.

There is no deadline or filing period for submission of hardship transfer applications.

What if I have a travel hardship (i.e. my assignment is too far, it costs too much to commute, etc)? 
All other requests, including travel time, should be sent to Office of Field Services.

What if I need to be in particular schools because of my medical condition? 
Our office can only accommodate APPROVED medical accommodations.  If you have a copy of your approved paperwork, please fax a copy to 718-935-5715 (Attn: Teacher Hiring Support Unit). We will review the paperwork and adjust accordingly.

How do I file a long term leave of absence with the DOE? 
If you need to be absent from work for an extended period of time, you must complete and submit a leave of absence application.  A leave of absence application must be signed by a manager or principal and submitted to HR Connect for processing and determinations. The forms and supporting documentation required depend on the type of leave requested and the type of employee requesting the leave. Please refer to the DOE website for more information on long term leaves and the appropriate forms.

For More Information, please contact HR Connect: 718-935-4000. [Top of Page]


 

Teachers in Excess FAQ

What is the difference between Open Market Transfer System (OMTS) and the Excess Staff Selection System (ESSS)?
The OMTS is the tool in which you register and apply to vacancies during the Open Market transfer period. During this period, all internal teachers are able to access OMTS to apply for vacancies without needing a release from their current principal. After Open Market closes, the system then becomes known as the ESSS since only teachers in Excess can apply to vacancies without release from their current ATR assignment. ESSS then becomes OMTS again at the start of the next season's Open Market transfer period.

I am a teacher at a closing/phasing-out school. Will I have access to the ESSS after the Open Market transfer period ends?
No, you will not have access to the ESSS system. After the Open Market transfer period ends, you will still be a fully appointed teacher at your current school for the upcoming school year.

What if I want to apply to a school that does not have a vacancy listed?
In OMTS and the Excessed Staff Selection System, (ESSS), you can apply directly to any school, even if it doesn't have a vacancy listed in your subject area. You should also email your resume directly to the school to let them know that you are available if a vacancy opens up. The principal will be able to see your application and consider you for the position if a vacancy opens up in the future.

In addition to OMTS/ESSS, how else can I find open positions? 
You will be able to interview for positions at the NYCDOE's seasonal job fairs. Eligible candidates will receive an invitation email. Upon registering, you will receive a confirmation and admission ticket via email; you must print out the admission ticket and bring it to the fair in order to be admitted.

We encourage you to network with teachers, school staff, and principals you know to inquire about vacancies. As a staff member who has been properly placed in excess, you do not require a release from your current principal in order to transfer to a new location.

How do I find information about a specific school? 
You can access school information by using the "find a school" feature on the homepage of the NYCDOE website. From the homepage, you can enter the school's name or number (e.g., X055) into the search box in the lower left hand corner. Once you have found the school that you are interested in, click on "Statistics" along the left-hand side of the school page to view several reports, including the Quality Review Report and Annual School Report Card.

What should I do if I haven't heard back from a principal?
If you applied through OMTS/ESSS, met a principal at a job fair, or submitted your resume directly, and you haven't heard back, we encourage you to follow-up directly with the school. Try a different strategy, such as calling the school or sending a short note to confirm that you are still interested in the position. Remember to always be professional in your communications with principals or any staff members with whom you speak.

What happens if I do not find a position by the time school starts?
If you have not found a new position by the first day the staff reports, you will be placed in the Absent Teacher Reserve (ATR) pool. You will report to a school and perform day-to-day substitute classroom coverage in your district as directed. Human Resources may continue to change your ATR assignment until you find a permanent position. Although your salary and benefits will not be affected, your work and location may vary. You will provide classroom coverage while you continue to actively seek another permanent assignment.

What do I do once I've found a new position?
Congratulations! Once you have found a new position, you do not need a release from your former principal or a nomination letter from your new principal. The easiest way to be selected is to log in to the Open Market Hiring System, submit an application to the school where you were selected, and let your new principal know that your application is in the system. Then it is up to your new principal to log in to OMTS and select you. [Top of Page]


 

Transfer Teachers FAQ

When does the Open Market Transfer Period begin and end?
The Open Market season begins on April 15, 2015 and ends on August 7, 2015.

Can I work at a charter school?
Yes, you may take a leave of absence for up to two years to work at a charter school. After two years, you must either resign from the NYCDOE to remain at the charter school, or return to teach at the NYCDOE. Salary and benefits will vary at charter schools. Please visit the NYC Charter Schools website for more information.

Do I need to be released from my current position before I can accept a position at another school?
Once you obtain a new position within the Open Market Transfer Period, you do not need to be released from your current position.

What is the difference between Open Market Transfer System (OMTS) and the Excess Staff Selection System (ESSS)?
The OMTS is the tool in which you register and apply to vacancies during the Open Market transfer period. During this period, all internal teachers are able to access OMTS to apply for vacancies without needing a release from their current principal. After Open Market closes, the system then becomes known as the ESSS since only teachers in Excess can apply to vacancies without release from their current ATR assignment. ESSS then becomes OMTS again at the start of the next season's Open Market transfer period.

In addition to OMTS, how else can I find open positions? 
You will be able to interview for positions at the NYCDOE's seasonal job fairs. Eligible candidates will receive an invitation email. Upon registering, you will receive a confirmation and admission ticket via email; you must print out the admission ticket and bring it to the fair in order to be admitted.

We encourage you to network with teachers, school staff, and principals you know to inquire about vacancies. As a staff member who has been properly placed in excess, you do not require a release from your current principal in order to transfer to a new location.

How do I find information about a specific school?
To find more information on a specific school, please utilize the School Search feature on the NYCDOE website. From the homepage, you can enter the school's name or number (e.g., X055) into the search box in the lower left hand corner. Once you have found the school that you are interested in, click on "Statistic" along the left-hand side of the school page to view several reports, including the Quality Review Report and Annual School Report Card.

What should I do if I haven't heard back from a principal?
If you applied through OMTS, met a principal at a job fair, or submitted your resume directly, and you haven't heard back, we encourage you to follow-up directly with the school. Try a different strategy, such as calling the school or sending a short note to confirm that you are still interested in the position. Remember to always be professional in your communications with principals or any staff members with whom you speak.

What happens if I don't find a position by the time school starts?
You are required to return to the position you held at the end of the previous school year.

What do I do once I've found a new position?
Congratulations! Once you have found a new position during the Open Market transfer period, you do not need a release from your former principals or a nomination letter from your new principal. The easiest way to be selected is to log in to the Open Market Hiring System, submit an application to the school where you were selected, and let your new principal know that your application is in the system. Then it is up to your new principal to log in to OMTS and select you. [Top of Page]

 

 


Success Stories

Hear from other NYC teachers who have successfully found new teaching positions.